cbse CLASS - X computer SUBJECT - INFORMATION TECHNOLOGYUNIT 2: ELECTRONIC SPREADSHEET (ADVANCED) USING LIBRE OFFICE CALC CHAPTER – 7 SHARE AND REVIEW A SPREADSHEET

COMPETENCY BASED

CLASS - X

SUBJECT - INFORMATION TECHNOLOGY

UNIT 2: ELECTRONIC SPREADSHEET (ADVANCED) USING

LIBREOFFICE CALC

CHAPTER – 7 SHARE AND REVIEW A SPREADSHEET

1. Question: What is the purpose of sharing a spreadsheet in LibreOffice Calc?

Answer: Sharing a spreadsheet allows multiple users to work on the same document

simultaneously, enabling collaboration and enhancing productivity by allowing real-time editing, comments, and updates. 

2. Question: How can a user enable the ‘Share Spreadsheet’ option in

LibreOffice Calc?

Answer: To enable sharing, go to Tools > Share Spreadsheet. In the dialog box, select Share

this spreadsheet with other users and click OK to allow multiple users to edit the spreadsheet.

 3. Question: Describe the steps required to add comments to a cell in LibreOffice

Calc. Answer: To add a comment, right-click the cell where you want the comment, select Insert

Comment, and type your comment in the text box that appears. Click outside the comment box

to save. 

4. Question: What feature in LibreOffice Calc allows you to track changes made

by different users?

Answer: The Track Changes feature records modifications made by users. It helps in reviewing

edits, identifying who made each change, and determining when the changes occurred. 

5. Question: Explain how a user can view changes made in a shared spreadsheet. Answer: To view changes, go to Edit > Track Changes > Show. This opens a list of all

changes made, allowing the user to review, accept, or reject individual modifications. 

6. Question: What is the purpose of the Accept or Reject Changes feature in

LibreOffice Calc?

Answer: The Accept or Reject Changes feature lets the user decide whether to incorporate

specific changes made in the spreadsheet. This feature provides control over the final content of

the document by reviewing each edit.

 7. Question: How can you protect specific sheets or cells within a shared

spreadsheet?

Answer: To protect a sheet, go to Tools > Protect Sheet, set a password, and define permissions. For individual cells, right-click the cell, go to Format Cells > Cell Protection, select Protected, and apply. 

8. Question: What is the significance of the ‘Merge Changes’ feature in

LibreOffice Calc?

Answer: The Merge Changes feature is useful for combining modifications from different

versions of a spreadsheet. It helps integrate updates and ensures a comprehensive, updated

document by consolidating inputs from various users.

 9. Question: Describe the process of resolving conflicting changes in a shared

spreadsheet. Answer: In case of conflicting changes, LibreOffice Calc provides a dialog to choose which

version of the data to keep. Users can compare each conflicting edit and select the preferred

option to maintain consistency in the document. 

10. Question: Why is it essential to save and update frequently when working in

a shared spreadsheet environment?

Answer: Frequent saving and updating are critical to avoid data conflicts, ensure changes are

recorded, and keep all collaborators informed of the latest modifications, minimizing data loss

and ensuring an accurate document.