Unit-1 Digital Documentation Class-10 IT(402) Book -Domestic Data Entry Operator

Unit-1 Digital Documentation Class-10 IT(402) Book -Domestic Data Entry Operator

INFORMATION TECHNOLOGY-402

CLASS-X

 

UNIT 1:  DIGITAL DOCUMENTATION (ADVANCED)

Make a list of shortcut commands

S.No.	Command	Shortcut
1	New	Ctrl + N
2	Open	Ctrl + O
3	Save	Ctrl + S
4	Save As	Ctrl + Shift + S
5	Print	Ctrl + P
6	Exit	Ctrl + Q
7	Undo	Ctrl +Z
8	Redo	Ctrl +Y
9	Cut	Ctrl + X
10	Copy	Ctrl + C
11	Paste	Ctrl + V
12	Paste Special	Ctrl + Shift + V
13	Select All	Ctrl + A
14	Find	Ctrl + F
15	Full Screen	Ctrl + Shift + J
16	Table	Ctrl + F12
17	Default Formatting	Ctrl + M
18	Style and Formatting	F11
19	Formula	F2
20	Spelling and Grammar check	F7

Book Exercise

1.   CREATE AND APPLY STYLES IN THE DOCUMENT

Questions:

Q.1.    What are styles? What are the advantages of using styles?

Ans-A style is a set of formats that you can apply to selected pages, text, frames, and other elements in your document to quickly change their appearance. When you apply a style, you apply a whole group of formats at the same time.

advantages of using styles:-

a)    Styles help improve consistency in a document.

b)    They also make major formatting changes easy. For example, you may decide to change the indentation of all paragraphs, or change the font of all titles.

c)     For a long document, this simple task can be prohibitive. Styles make the task easy.

Q.2.    How can we create our own styles?

Ans-Creating a new style from a selection

You can create a new style by copying an existing manual format. This new style applies only to this document; it will not be saved in the template.

1)         Open the Styles and Formatting window and choose the type of style you want to create.

2)         In the document, select the item you want to save as a style.

3)         In the Styles and Formatting window, click on the New Style from Selection icon

4)         In the Create Style dialog, type a name for the new style. The list shows the names 

of existing custom styles of the selected type. Click OK to save the new style.

Q.3 Write type of style present in Ooo.

Ans: OpenOffice.org supports the following types of styles:

•         Page styles include margins, headers and footers, borders and backgrounds. In Calc, page styles also include the sequence for printing sheets.

•         Paragraph styles control all aspects of a paragraph’s appearance, such as text alignment, tab stops, line spacing, and borders, and can include character formatting.

•         Character styles affect selected text within a paragraph, such as the font and size of text, or bold and italic formats.

•         Frame styles are used to format graphic and text frames, including wrapping type, borders, backgrounds, and columns.

•         Numbering styles apply similar alignment, numbering or bullet characters, and fonts to numbered or bulleted lists.

•         Cell styles include fonts, alignment, borders, background, number formats (for example, currency, date, number), and cell protection.

•         Graphics styles in drawings and presentations include line, area, shadowing, transparency, font, connectors, dimensioning, and other attributes.

•         Presentation styles include attributes for font, indents, spacing, alignment, and tabs.

Q.4 Fill in the blanks

           i.)        A style is a set of formats that you can apply to selected pages, text, frames, and other elements in your document to quickly change their appearance.

         ii.)        Page styles, Paragraph styles, Character styles, Frame styles, Numbering styles,  Cell styles, Graphics styles and Presentation styles are type of style.

2. INSERT AND USE IMAGES

Q1) List any three methods of inserting images in a text document.

Ans-Method of inserting images in a text document:-

1)   Drag and drop

Step 1 à Open a file browser window and locate the image you want to insert.

Step 2 à Drag the image into the Writer document and drop it where you want it to appear. A faint vertical line marks where the image will be dropped.

2) Insert Picture dialog

Step1 à   Click in the OOo document where you want the image to appear.

Step 2 à Choose Insert > Picture > From File from the menu bar.

Step 3 à On the Insert Picture dialog (see Figure 5), navigate to the file to be inserted, select it, and click Open.

3) Inserting an image from the clipboard

Step1 à   Open both the source document and the target document.

Step2 à   In the source document, select the image to be copied.

Step3 à   Move the mouse pointer over the selected image and press Control+C to copy the image to the clipboard.

Step4 à   Switch to the target document.

Step5 à   Click to place the cursor where the graphic is to be inserted.

Step 6à   Press Control+V to insert the image.

4) Inserting an image using a scanner

Step1à Insert > Picture > Scan > Select Source.

5) Inserting an image from the Gallery

Step1 à choose Tools > Gallery from the menu bar

Step 2 à find the desired picture.

Step 3 à To insert the picture, click and drag it from the Gallery into the Writer document

Q2) Label all drawing tools

1	Select	5	Freeform Line	9	Symbol Shapes	13	Stars
2	Line	6	Text	10	Block arrows	14	Points
3	Rectangle	7	Callouts	11	Flowcharts	15	Font work Gallery
4	Ellipse	8	Basic Shapes	12	Callouts	16	From File
						17	Extrusion On/Off

Q3) What do you understand by the terms:

a.    Text Wrapping

Ans- Text wrapping refers to the relation of graphics to the surrounding text, which may wrap around the graphic on one or both sides, be overprinted behind or in front of the graphic, or treat the graphic as a separate paragraph or character.

b.    Anchoring

Ans- Anchoring refers to the reference point for the graphics. This point could be the page, or frame where the object is, a paragraph, or even a character. An image always has an anchor point.

3. CREATE AND USE TEMPLATE

Q1) What are templates? What are the advantages of using templates?

Ans- A template is a model that you use to create other documents. For example, you can create a template for business reports that has your company’s logo on the first page. New documents created from this template will all have your company’s logo on the first page.Templates can contain anything that regular documents can contain, such as text, graphics, a set of styles, and user-specific setup information such as measurement units, language, the default printer, and toolbar and menu customization.

2.    What is the difference between styles and templates?

Ans-

Styles	Templates
A style is a set of formats that you can apply to selected pages, text, frames, and other elements in your document to quickly change their appearance. When you apply a style, you apply a whole group of formats at the same time.	A template is a model that you use to create other documents. For example, you can create a template for business reports that has your company’s logo on the first page. New documents created from this template will all have your company’s logo on the first page

………………………………………………………………………………………………

4.   CREATE AND CUSTOMIZE TABLE OF CONTENTS

Fill in the blanks

a)    A table is a grid, an arrangement of rectangles, or cells, in rows and column. You can use tables to format all or part of your document into columns and rows.

b)    A column is a grouping of cells that run from the top to the bottom of a page.

c)     Row is a grouping of cells that run from the left to right of a page.

d)    The intersection point between a row and a column is a cell.

e)     Merging of cells means turning two or more cells into one cell or combining two or more cells into one cell.

f)      Splitting of cell means to split a cell into number of cells.

5. IMPLEMENT MAIL MERGE 

Fill in the blanks

i)             Mail merge is the process of merging the main document (letter or certificates) with the mailing address of various persons.

ii)            A data source is a set of mailing addresses in the form of a rows and columns generally called database.

Q Define Mail Merge?

Ans: Mail merge is a feature within most data processing applications that enables users to send a similar letter or document to multiple recipients. It enables connecting a single form template with a data source that contains information about the recipient's name, address and other predefined and supported data

Q what are three main components of mail merge?

Ans: There are three components of a Mail Merge:

·         The main document controls the merge. ...

·         The data source is a document or database that contains the information that will be different for each letter. ...

·         The merged document is the result of a merge.